ClubMail™ & ClubMail™ Pro — Simple, Reliable Email Communication for Clubs, Societies and Community Groups

Your committee keeps sending emails as normal. ClubMail™ makes sure they reach the right people.

Built by a club, for clubs.

ClubMail™ helps volunteer-run organisations communicate with members more easily, more reliably and with less administration.

Designed for clubs, societies and community groups across Ireland and the UK, ClubMail™ provides a simple way to manage members, control sending permissions and deliver important announcements without the frustration of complicated mailing lists or being forced to use a Newsletter Service. Ideal for every day communications.

Stop wrestling with email systems. Start communicating with confidence. Keep using your existing club email addresses. ClubMail™ does the hard work in the background.

Request a ClubMail™ Demo

The Challenge: Club Communication Should Not Be This Difficult

Most clubs rely on volunteers to keep everything running. Committee members give their time freely, but managing communication can become a frustrating administrative task.

Many clubs find themselves dealing with:

• Emails that are not delivered if sent to a group email from a personal account.
• Shared Gmail accounts that become difficult to manage when committee members change
• Mailing lists that become unreliable or difficult to maintain
• Google Groups and similar tools that are confusing for volunteers
• Important emails ending up in spam folders
• Members missing important updates and announcements
• Committee members spending too much time managing email instead of running the club
• No clear record of who sent an announcement
• No simple way to control who can email the full membership list

If your committee has ever said:

“Who has access to the mailing list?”
“Did everyone receive that email?”
“Why did that message go into spam?”
“How do we stop the wrong person sending to everyone?”

then ClubMail™ was designed to solve exactly that problem.

The Solution: A Communication System Designed for Clubs

ClubMail™ is a managed email communication system built specifically for clubs, societies and community groups.

Unlike generic email tools, ClubMail™ is designed around the way volunteer organisations actually operate.

It provides:

• A simple member communication platform
• Controlled sending permissions
• Separate member and committee communication groups
• Reliable announcement delivery
• A clear history of communications sent
• A straightforward system that volunteers can use

ClubMail™ Features

Member Management

Keep your membership communication organised with simple tools designed for clubs.

• Import existing members using CSV files
• Maintain accurate member lists
• Activate or deactivate members
• Export member records when required
• Keep your communication database up to date

Committee Management

Keep committee communication separate and organised.

• Manage committee contacts
• Maintain separate committee and member groups
• Keep communication organised when committee roles change
• Support smoother handovers between volunteers

Approved Sender Permissions

Control exactly who can send announcements.

• Approve authorised senders
• Assign sending permissions
• Allow different committee members to communicate using approved email addresses
• Control whether someone can send to members, committee, or both

Reliable Email Sending

Send professional announcements without worrying about inconsistent formatting.

• Professional email delivery
• HTML email support
• Attachment support
• Consistent formatting across devices

Email History and Accountability

Keep a clear record of club communications.

• Track announcements sent
• Maintain communication history
• Provide accountability for committee communications

How ClubMail™ Works

1. Import your members
   Upload your existing membership list quickly and easily.
2. Add your committee
   Create your committee communication structure.
3. Approve your senders
   Decide who can send announcements and where they can send them.
4. Create your announcement
   Committee members send messages using their approved personal or club email address or addresses.
5. ClubMail™ delivers it
   Your announcement reaches the correct member or committee group.

Why Clubs Choose ClubMail™

• Built by a club, for clubs — created from a real communication challenge faced by Galway City Sailing Club
• Designed for volunteers — no complicated training or technical knowledge required
• Built around real club workflows — designed around committees, memberships and changing volunteers
• Professional communication — help your club communicate clearly and consistently
• Save administration time — spend less time managing email and more time running your organisation

Introducing ClubMail™ Pro – Including Communication Assistant

ClubMail™ Pro by ClickAndSend Studio™
Powered by Snas™ — intelligent communication enhancement technology

Helping committees turn everyday emails into clearer, more professional member communications while keeping their own voice.

ClubMail™ can also be enhanced with an optional AI communication assistant.

ClubMail Pro with Communication Assistant helps committees create clearer, more professional announcements before they are sent.

• Improve spelling and grammar
• Suggest clearer subject lines
• Improve readability
• Help make announcements more engaging
• Review messages before sending

Introducing Snas™

ClubMail™ Pro includes Snas™, our intelligent communication enhancement technology designed to help volunteer-led and other organisations communicate more clearly.

Snas™ works quietly in the background, improving spelling, structure and readability while keeping the original message, tone and intent.

AI assists. Your committee remains in control.

Every communication is reviewed and approved by a human before being sent to members.

Who Is ClubMail™ For?

ClubMail™ is ideal for:

• Sports clubs
• Sailing clubs
• GAA clubs
• Golf clubs
• Community associations
• Residents associations
• Volunteer organisations
• Charities
• Membership organisations

Built by a Club, for Clubs

ClubMail™ was not created in a boardroom or as a generic software idea. It was built because a real club had a real communication problem.

Like many volunteer-led organisations, Galway City Sailing Club relied on everyday email tools to keep members informed. As the club grew, it became clear that managing mailing lists, committee access and member communications was becoming more complicated than it needed to be.

So we built ClubMail™ to solve that challenge.

Designed around the way clubs actually operate, ClubMail™ understands that committees change, volunteers give their time, and communication needs to remain simple, reliable and manageable.

Every feature has been shaped by real club experience:

• Keeping member lists accurate
• Managing committee responsibilities
• Controlling who can send announcements
• Ensuring important messages reach members
• Reducing the administration burden on volunteers

Because ClubMail™ was built by a club, for clubs, it focuses on what matters most: helping volunteers communicate clearly and spend more time running the organisations they support.

Simple, Transparent Pricing

ClubMail™ is designed to be affordable for volunteer-led clubs, societies and community groups.
Choose the plan that best fits your communication needs, with no complicated pricing structures.

Setup & Onboarding

One-time setup: €195 / €295

We take care of the initial setup so your club can start using ClubMail™ with confidence.

Setup includes:

• ClubMail™ installation and configuration
• Club settings setup
• Importing your existing member list
• Adding committee members
• Configuring approved senders and permissions
• Email sending setup and testing
• Basic guidance for your committee

No technical knowledge required. We handle the setup so your volunteers can focus on running your club.

Whether you choose ClubMail™ or ClubMail™ Pro, you get a communication system designed specifically for clubs, built from real club experience.

Frequently Asked Questions

What is ClubMail™?

ClubMail™ is a club email management system designed to help societies, clubs and community groups manage member communications, sending permissions and announcements.

Can ClubMail™ replace Google Groups?

Yes. ClubMail™ provides a simpler, more controlled alternative to traditional
mailing lists and Google Groups, with permissions and communication history built in.

Can we import our existing member list?

Yes. Existing members can be imported using a simple CSV file.

Can multiple committee members send emails?

Yes. ClubMail™ allows approved senders to be assigned permissions based on their role.

Can we control who can send announcements?

Yes. Administrators decide who can send emails and whether they can send to members,
committee groups, or both.

Does ClubMail™ support attachments?

Yes. ClubMail™ supports attachments and professionally formatted HTML emails.

Is ClubMail™ suitable for small clubs?

Yes. ClubMail™ was created specifically for volunteer-led clubs and community groups
that need a simple, reliable communication system.

Does ClubMail™ work with our existing email address?

Yes. ClubMail™ can work with your existing club email addresses and approved sender accounts.

What About CCs?

ClubMail™ manages delivery to your configured member or committee lists. Emails sent directly by users to other recipients, including CC or BCC recipients, remain controlled by the sender’s own email provider.

Make Club Communication Simpler

Your committee members should spend their time running your club, not fighting with email systems.

ClubMail™ provides a simple, reliable way to manage announcements, members and committee communication.

Built by a club, for clubs.

Contact us to discuss ClubMail™ for your organisation.